PO-To-Pay (PO2P): System for web-based collaboration and process control during the entire PO2P life cycle
Open Account PO Transactions: Open Account set-up and PO link
Event Driven Tracking and Financing: Provides transaction visibility to reduce financing risk

Total Solution for Managing Supply Chain Movement

Our PO2P system provides buyers, suppliers and financial institutions a comprehensive solution to streamline the entire process involved in international trade. PO2P is a web-enabled, Purchase Order tracking system which incorporates reconciliation between a Purchase Order to the Pro-Forma Invoice, Commercial Invoice and Accounts Payables application. It integrates all functions including online negotiations between buyers and suppliers, the creation, approval and invoice management of Purchase Orders, and event-tracking inventory.  This application utilizes a powerful document preparation and management module that enables the system to record and track all information necessary for international trade. This system allows corporations and financial institutions to know in advance the actual costs of goods being delivered.  Such as, charges and fees that may occur during transit (i.e. Customs duties, miscellaneous fees, changes to the goods being delivered, etc), which then can be reconciled against the Purchase Order prior to goods being delivered.


Integration of Multi-Parties and Workflows

PO2P integrates the workflow associated with processing global trade information while fostering a friendly, smooth and productive environment. Buyers, suppliers, logistics providers, and financial institutions can effectively monitor and modify physical information and financial flows associated with the global supply chain. This feature lowers trade risks and processing costs while providing complete visibility to all parties. 

 

• PO's are uploaded into the PO Manager so that the seller can view the PO. The seller then can agree or reject the PO via a web-based collaboration.
• If the seller rejects, proposal changes can be forwarded to the buyer for review
• Buyer can still change terms
• If the seller agrees, the PO is then complete and the seller prepares shipment to the buyer.  If the seller rejects, the PO goes through another round of revision
• The PO Manager provides reconciliation of PO and Commercial Invoice
• Buyer reviews PO, Commercial Invoice, and other documents
• Buyer matches documents.  If discrepancies are identified then the documents are sent for resolution
• Based on reconciliation, payment instructions are generated.

Key Features

Purchase Order Manager

• Automated uploads of POs to the PO Manager Module.
• Tracks Purchase Order's status
• Both buyers and sellers have real-time online access to the POs, Pro-Forma & Commercial Invoices, shipping documents, and status of goods.
• Web-based Collaboration & Negotiation between buyer and supplier.
• PO Manager provides reconciliation between POs to the Invoices and Account Payables (A/P)
• Open Account & Approval to pay capabilities
• Automatically  generates payment instructions     
• Interfaces to logistics management systems
• Interfaces to Purchase Order Systems

Event-Tracking Purchase

The Purchase Order-to-Pay (PO2P) system tracks and monitors the location and status of goods in transit from the supplier's warehouse floor to the final destination.

Matching and Reconciliation

Our solutions reconcile between the Purchase Order, Pro-Forma and Commercial Invoices, and the customer's Accounts Payables system. This allows financial institutions and their customers to know in advance the time of delivery and the actual costs of goods being delivered (i.e. Charges, Customs duties, Miscellaneous Fees, Changes to the goods being delivered, etc).

Advanced Web Technologies

PO2P is based on the cutting edge web technologies including Java / J2EE and XML. PO2P has great scalability and flexibility. It meets global requirements without limitation to time zones, distance and localization.

Visibility & Access

The diagrams above illustrate some of the parties involved in trade movement. All of these parties have access to view and enter information